How do I create an email footer in Outlook?

Outlook Hints and TipsThe footer in an email created by Outlook is called a signature.

To create your own signature in Outlook:

Instructions for Outlook XP/2003

  1. Open Outlook and select Tools / Options
  2. Click the Mail Format tab
  3. Click the Signatures button at the bottom
  4. Click the New... button
  5. Type a name for you to identify this signature (as you can create more than one which can be handy)
  6. Click the Next button
  7. Now type what you wish to display in the signature (see news item called Will your Company website or Email attract a fine? )
  8. Click Finish button then OK button
  9. Now ensure that the signature you just created is shown in the Signature for new messages and Signature for replies and forwards
  10. Finally click the OK button at the foot of the options box

Instructions for Outlook 2010 / 2013

  1. Open Outlook and select the File tab then the Options button
  2. Click the Mail link in the left menu
  3. Click the Signatures button
  4. Click the New... button
  5. Type a name for you to identify this signature (as you can create more than one which can be handy)
  6. Click the Next button
  7. Now type what you wish to display in the signature in the white space (see news item called Will your Company website or Email attract a fine? )
  8. In the right-hand column select the account you wish to use for New Messages and Replies and Forwards
  9. Finally click the OK button at the foot of the next two windows

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